SUBMITTING MONTHLY AND QUARTERLY REPORTS – SUBJECT LINE

To simplify receipts, tracking, and approval of invoices, we ask that you include the following information in the subject line of your e-mail when special projects deliverables are submitted to us:

State Abbreviation

Contract and Task Order Number

Project Name/Abbreviation

Deliverable # from the Deliverables Schedule in the task order

Short Description of Deliverable being submitted

e.g. CA 200-2012-50804-0009 / PCOR1 Del#F.2.2 / June 2016 Monthly Report

Submit by email to your state’s assigned technical monitor/adviser and your state’s assigned COR/Vital Statistics Specialist (see task order for name and email address).

NEW GUIDELINES FOR SUBMITTING INVOICES TO NCHS, FOR ALL TASK ORDERS AND NDI

Please note the following reference for future submission of invoices via email, from today forward:

Due to upgrades to the NCHS invoice imaging process, we are asking vendors to submit only one invoice attachment per e-mail, to ensure vendor invoices are received and recorded properly in our system.  E-mails submitted as a single file containing multiple invoices or emails submitted with multiple invoice attachments will not import properly due to our new system changes. Additional pages with the invoice, such as cover letters or associated paperwork, will not cause any issues; it is only mandatory that the e-mail contains only one attachment, and that the attachment contains only one invoice.

Please include the contract number and task order number in the subject line of the email. By submitting one single invoice per email, clearly labeled in the subject line, you will ensure faster processing of vendor invoices and their subsequent payment.

Please send the single invoice attachment directly to OAS (cpbapinv@cdc.gov), and cc the DACEB procurements mailbox (daebproc@cdc.gov) and your state’s assigned COR/Vital Statistics Specialist (see task order for name and email address).