Privacy Policy
CDC built Q-Notes as a free application. This service is provided by CDC at no cost and is intended for use as is.
This page is used to inform visitors regarding our policies with the collection, use, and disclosure of Personal Information if anyone decided to use our Service.
If you choose to use our Service, then you agree to the collection and use of information in relation to this policy. The Personal Information that we collect is used for providing and improving the Service. We will not use or share your information with anyone except as described in this Privacy Policy.
The terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, which are accessible at Q-Notes unless otherwise defined in this Privacy Policy.
Information Collection and Use
For a better experience, while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to
· Researcher Email Address,
· Researcher Name,
· Researcher Organization.
The information that we request will be retained by us and used as described in this privacy policy.
Project Data
Q-Notes supports the collection and analysis of cognitive interview and other qualitative research data. Q-Notes allows researchers flexibility by providing standardized fields for data entry as well as the ability to create your own descriptors or themes to capture additional information.
However, all users are required to agree to not enter any PII in any of their project data.
The following agreement and rules are shown to each user and the user must accept them to access the system.
Agreement and Rules to not enter any PII
No personally identifiable information (PII) about a respondent is to be added to Q-Notes. Personally Identifiable Information, or PII, refers to information that can be used to identify, locate, or contact individuals or establishments, or reveal the characteristics or other details about them. Respondents are individuals reporting information about themselves or other persons. Respondents must be able to trust that the information they provide will be treated with respect and will not put them at risk.
Examples of PII:
· Respondent names (first or last)
· Respondent dates of birth
· Respondent social security numbers
· Respondent addresses
· Respondent email addresses
· Respondent telephone numbers
· Information that can distinguish a respondent’s identity either alone or when combined with other information such as uncommon race, ethnicity, extreme age, unusual occupation.
Q-Notes provides the ability for researchers to enter free text data. It is the researcher’s responsibility to ensure that no direct or indirect PII is entered into any of these fields.
Researchers who use Q-Notes for their projects are fully responsible for informing, maintaining, and protecting the data of any study participants. Researchers should abide by their standards and guidelines for their research projects, which is outside the scope of Q-Notes.
Researchers agree to not enter any direct or indirect personally identifiable information about any of their study participants.
Log Data
We want to inform you that whenever you use our Service, in a case of an error in the app we collect data and information (through third-party products) on your phone called Log Data. This Log Data may include information such as your device Internet Protocol (“IP”) address, device name, operating system version, the configuration of the app when utilizing our Service, the time and date of your use of the Service, and other statistics.
Technical Information and FAQs
Where is data stored?
All data is currently stored on the CDC Technical Infrastructure located in the US.
Who has access to my data?
· Users are able to control access to their project data to members of their team.
· The Q-Notes administration team has access to all Q-Notes data, and will access only for maintenance and support purposes.
· CDC IT Support team manages all the servers and technology infrastructure, and can access data in the backend, but will always inform the Q-Notes team before accessing any system data.
How can I request or delete my data?
Users can email qnotes@cdc.gov with your request for data or deletion of data. The team will then work to provide you with an export or to remove your account.
What happens in the case of a security breach ?
Q-Notes is maintained on the CDC Network infrastructure behind the CDC firewall, and follows guidelines, standards and consistent monitoring to protect the information and systems. If there is a security breach, the CDC incident response team will inform the Q-Notes administration team of the breach along with any pertinent details.
The Q-Notes team will then inform users by email of the breach and if any data was compromised, viewed or lost.
Cookies
Cookies are files with a small amount of data that are commonly used as anonymous unique identifiers. These are sent to your browser from the websites that you visit and are stored on your device's internal memory.
This Service does not use these “cookies” explicitly. However, the app may use third-party code and libraries that use “cookies” to collect information and improve their services. You have the option to either accept or refuse these cookies and know when a cookie is being sent to your device. If you choose to refuse our cookies, you may not be able to use some portions of this Service.
Service Providers
We may employ third-party companies and individuals due to the following reasons:
· To facilitate our Service;
· To provide the Service on our behalf;
· To perform Service-related services; or
· To assist us in analyzing how our Service is used.
We want to inform users of this Service that these third parties do not have access to their Personal Information listed above. They may have access to log data. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.
CDC Service Providers
We may employ third-party companies and individuals due to the following reasons:
· To facilitate our Service;
· To provide the Service on our behalf;
· To perform Service-related services; or
· To assist us in analyzing how our Service is used.
We want to inform users of this Service that these third parties do not have access to their Personal Information listed above. They may have access to log data. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.
Security
We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.
Links to Other Sites
This Service may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
Children’s Privacy
We do not knowingly collect personally identifiable information from children. We encourage all children to never submit any personally identifiable information through the Application and/or Services. We encourage parents and legal guardians to monitor their children's Internet usage and to help enforce this Policy by instructing their children never to provide personally identifiable information through the Application and/or Services without their permission. If you have reason to believe that a child has provided personally identifiable information to us through the Application and/or Services, please contact us. You must also be at least 16 years of age to consent to the processing of your personally identifiable information in your country (in some countries we may allow your parent or guardian to do so on your behalf).
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. Thus, you are advised to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page.
This policy is effective as of 2023-01-01
Contact Us
If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us at qnotes@cdc.gov.
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